Chaplaincy of Holy Trinity, Sliema
Held in Bishop’s House, Council Meeting: Thursday 24th January 2019 @ 10:30 Meeting chaired by Dagmar MacQueen
Ursula Smith- Church Warden
Paul Smith- Deputy Church Warden
Aileen Grech – Secretary
Apologies for absence
Mike Hathaway - Church Warden
Doug McQueen - Chairman
Minutes of the previous meeting
Accepted as read
Matters arising from the minutes of the previous meeting
Aileen to send VO form to Dagmar
Finance and fundraising
No accounts ready as yet as Finance auditor has been away
Need to appoint and auditor, Ursula is looking to find one immediately as the accounts must be audited before AGM.
Approx. €23,000 in the accounts
Antiques Road Show last Saturday 23rd February. Ursula responsible
So far a specialist has been obtained for
More specialists required for various other areas
Shrove Tuesday 5 March €2.50 for two pancakes and tea or coffee
Lent appeal, Aileen to contact Elizabeth for details
Lent Lunch 23rd March. Dagmar will make the soup
Easter fair Sat 6th April
Events for independence Sunday (5th May), service followed by wine & cheese everyone to make list of who to invite.
Afternoon Tea 18th May Aileen responsible
Barbershop Singers as opener in Holy Trinty
Sat 30th March to make posies
Sat 13th April to make crosses
Still to complete 5 year plan. To include health and safety issues.
Waterproofing completed by placing pipes instead of the gulley.
Area is flooding so a drain is to be put in.
Small sitting room has been redecorated and improved to be more comfortable and safe.
Pruning of trees in Bishop’s House to be done urgent. A quote has been provided.to attach to the minutes. Proposer Ursula Smith, seconded John Bryant.
Suggested by council that if a quote is less that 1000 there will be no need to get 3 quotations. Proposer Ursula Smith, seconded John Bryant.
The council discussed that if any jobs are be done must be approved by council and jobs appointed to individuals
Health and Safety
Nothing has moved forward as yet, John has contacted Fire services and a Health and safety.
It was suggested that we should ask Chris Hudson
Emergency lighting on stairs from Flat in Bishop’s House should be purchased.
Fees were discussed regarding weddings, funeral and baptism etc. All fees agreed except Funerals, Ursula to check and memorials, Dagmar and John to do some research
The topic of safeguarding needs to be discussed with Kate and nothing has been done since the Chaplaincy conception. If Kate does not wish to do it another safeguarding officer needs to be appointed. Doug to be asked to speak to Kate.
All members of the council must do level 1.
Everything is in place, all documentation has been accepted.
Will be in the church times twice during March, April for responses. Interview 7th May. Appoint from that meeting. 1st September induction.
Any other business
Information to be advised at least 4 weeks in advice to be included on the pew sheet.
Proposal, On 4 or 5 special occasions we will be including the use of incense and bells.
Proposer. Paul Smith, seconded Ursula Smith
Safeguarding document from the Diocese was read to the council. Adopted by the council and signed by both church wardens.
Book donated by family of Gill Doe, given to the church. Paul will have it framed and placed near the notice board.
New electoral roll needs to be created before AGM
Waiting for figures from Royal Legion re the amount collected on remembrance day.
AGM 28th April
Next meeting, Saturday 31st March at 10:30 in Bishop’s House